Plan

Our team, Team Blue Jays, represents the Human Resource department of our company. Our team wants to implement the use of webcams in every department for external and internal use. The purpose of our retreat is to introduce webcams into our company. We want to teach every department how and when to use them. The intended audience is every department manager and supervisor in our company. We believe the implementation of webcams in our company will be highly beneficial. It will help us reach our goals more effectively and efficiently. We have six team members.
Phase Brainstorming Development Revisions Implementation
Task Ideas Develop materials for presentation Check all deliverables for accuracy, content, aesthetics, clarity Identify participants and distribute materials
Resource(s) M1, M2, M3, M4, M5, M6 M1, M2, M3, M4, M5, M6 M1, M2, M3, M4, M5, M6 M1, M2, M3, M4, M5, M6
Deliverable Topic-Webcams
Create own webcam manual, create PPT, complete research, write script for presentation, outline of presentation with timing – agenda
M1 - create PPT/ Outline presentation
M2 – Research
M3 – Research/ explain how webcams work
M4 – Write-up
M5 – Facilitates presentation
M6 – Takes Q&A M1 - create PPT/ Outline presentation
M2 – Research
M3 – Research/ explain how webcams work
M4 – Write-up
M5 – Facilitates presentation
M6 – Takes Q&A during presentation
ALL MEMBERS -Schedule time to practice run through of presentation Presentation
M5 – Introduction
M2 – Explain how a web cam works
M3 – Why we want to use webcams
M1 – How are company is going to use them
M4 - Wrap up
M6 - Q&A
Tool(s) Franklin Live & BB PPT, BB, Word Franklin Live, PPT, BB, Word Franklin Live, PPT, Web site access
Time Allocated 1 hour 6 hours – 1 hours for each deliverable 1 hour to check all materials and suggest edits 1 hour for each team member
Date completed 12 days prior to presentation 8 days prior to presentation 2 days prior to presentation Materials e-mailed to participants and professor 24 hours before presentation

Time Line of Presentation

Segment Time allowed Resource
Introduce team members and agenda of meeting
Verify that all participants have materials 2 minutes M5

Explain how a web cam works 5 minutes M2
Why our company wants to use webcams 5 minutes M3

How our company is going to use them 3 minutes M1

Wrap up section – review agenda and make sure everything has been covered. 3 minutes M4

Facilitate Q and A 5 minutes M6

Training HR on Webcam

Team Blue Jays will train H.R. employees on the effective way to use webcam. We will use webcam to hire, conduct meetings and promote company policies via webcam. We will deliver our presentation on Monday at 10:00 p.m. Taking about 30 minutes, we will deliver effective points, the cost of webcam and the way webcam is utilized. Our managers will all participate in this presentation and we hope that everyone will learn from it. Here are some highlights on webcam:
-costs can range from 30-150
-easy to use
-some models come with instant messaging
-cost effectiv

Team minutes on Notes on Consultation

Hi!!!
Links were sent to those who couldn't make it tonight. Please review blog and make a comment if you want to.
Also, we decided to meet on Monday, December 14, at 10:00 p.m.
Also, we have to make corrections on Plan.